Platform Features
Built for real fleet management
Every feature in FleetX is designed around the actual day-to-day reality of managing a vehicle fleet — from small business vans to large corporate fleets.
Vehicle Registry & Management
One complete record for every vehicle
Maintain a detailed digital profile for every asset in your fleet. Track make, model, year, chassis number, registration, insurance expiry, and ownership history — all searchable and filterable.
- Unlimited vehicle records with photo uploads
- Custom fields for unique vehicle attributes
- Full service and ownership history timeline
- Vehicle assignment to drivers or departments
- Fleet overview dashboard with status summary
- CSV import for bulk vehicle onboarding
Vehicle Registry & Management
One complete record for every vehicle
+ 2 more capabilities
Maintenance Scheduling
Never miss a service again
Schedule, track, and close out all maintenance work. Create recurring service schedules by mileage or time. Assign jobs to mechanics, track costs, and maintain a complete repair history.
- Preventive maintenance schedule by km or date
- Corrective and emergency repair logging
- Service reminders via notification
- Repair cost tracking per incident
- Mechanic / workshop assignment
- Full maintenance history per vehicle
Maintenance Scheduling
Never miss a service again
+ 2 more capabilities
Expense Tracking
Real-time visibility into fleet costs
Log every fleet expense — fuel fills, insurance premiums, repairs, tolls, fines, and more. Understand your total cost of ownership and identify budget overruns before they spiral.
- Categorised expense entry (fuel, maintenance, insurance…)
- Per-vehicle and per-driver cost breakdowns
- Monthly and annual cost comparison
- Receipt / invoice upload support
- Budget alerts when spending exceeds threshold
- Export reports to PDF or CSV
Expense Tracking
Real-time visibility into fleet costs
+ 2 more capabilities
Document Management
All your compliance docs in one vault
Upload and organise vehicle licences, insurance certificates, emission tests, roadworthy certificates, and driver documents. Set expiry alerts so you're always compliant.
- Document upload for vehicles and drivers
- Automatic expiry alert notifications
- Document status dashboard (valid / expiring / expired)
- Multiple file types supported (PDF, JPG, PNG)
- Version history and replacement tracking
- Role-based document access control
Document Management
All your compliance docs in one vault
+ 2 more capabilities
Driver Management
Complete visibility into your driver workforce
Manage driver profiles, track licence validity, record incidents, and assign vehicles. Drivers get their own limited portal to log trips and submit claims.
- Driver profile with licence and contact details
- Licence expiry alerts
- Trip log submission by driver
- Incident and violation recording
- Driver-vehicle assignment history
- Driver performance reports
Driver Management
Complete visibility into your driver workforce
+ 2 more capabilities
Alerts & Notifications
Stay ahead of every deadline
Configurable alert engine keeps your team informed. Get notified when maintenance is due, documents are expiring, or a vehicle goes out of policy — before it becomes a problem.
- In-app notification centre
- Email alerts for critical events
- Customisable alert thresholds
- Alerts for maintenance due, docs expiring, overdue items
- Per-user notification preferences
- Alert history and audit trail
Alerts & Notifications
Stay ahead of every deadline
+ 2 more capabilities
Reports & Analytics
Insight to make better fleet decisions
Pre-built and configurable reports across the entire platform. Understand fleet utilisation, identify high-cost vehicles, track maintenance trends, and present clean summaries to management.
- Fleet summary and utilisation reports
- Maintenance cost and frequency reports
- Expense trend analysis by category
- Driver activity and compliance reports
- Document expiry status report
- Export to PDF and CSV
Reports & Analytics
Insight to make better fleet decisions
+ 2 more capabilities
Multi-Company Management
For operators managing multiple fleets
The super-admin panel lets Accenova manage all client companies from one interface — onboarding, billing, access control, and activity monitoring across the entire platform.
- Company account creation and management
- Subscription and billing management
- Cross-company activity monitoring
- Admin impersonation for support
- Platform-wide announcement system
- Company onboarding workflow
Multi-Company Management
For operators managing multiple fleets
+ 2 more capabilities
Ready to see it in action?
Request a personalised demo and walk through the platform with our team.
Ready to Replace Your Paper Logbooks?
Request a personalised demo and see how FleetX can streamline your fleet operations within days.
No self-registration · Enterprise onboarding only · Admin-managed access